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General FAQ

 

How do I buy a ticket?

You can purchase tickets on our new platform Stova.

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How much does it cost to attend?

Pricing is listed on the main Registration Page. Conference rates are currently priced at the Early Bird rate, but will increase on July 3, 2025.

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Where will the conference be held?

The conference will be held at the Renaissance Portsmouth-Norfolk Waterfront Hotel. All venue information can be found on the Conference Travel Page.

 

How do I attend the conference?

To attend the conference you must first purchase a ticket. Attendees must also make their own hotel accommodations if planning to stay at the hotel. 

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All sessions will be hosted in person. There is not a virtual or hybrid option.

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How do I make hotel accommodations?

Hotel room block information is now available. You can make accommodations through the links provided on the 2025 Lodging page of the website. ​

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Regular Conference Rate: $149 per night

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How do I go on the mobile tours?

To participate in the mobile tours you must first purchase a ticket. The mobile tours will take place on throughout the conference program. More pricing information is available about Mobile Tours here. Pricing is is also listed on the Stova Registration Page. 

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What qualifies me for the New Professional rate?

This is an individual in the planning profession 2 years or less and is registered with APA as a New Planning Professional. You will be asked to provide you APA member number. Pricing is listed on the Stova Registration Page. 

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What qualifies me for the Student rate?

By registering for this rate, you are certifying that you are currently enrolled full-time in an undergraduate or post-graduate program or graduated in June 2025. You must also be registered with APA as a student. This is free to do and available to any college student. You will be asked to provide you APA member number.  Pricing is listed on the Stova Registration Page. 

 

What qualifies me for the Planning Commissioner rate?

You are currently a Planning Commissioner.  You will be asked to identify the locality during registration. Pricing is listed on the Stova Registration Page. 

 

What qualifies me for the Speaker rate?

This rate is available to those individuals who are presenters in one of the conference sessions. If you are a speaker and only attend your session during the conference, you do not have to pay but must still register. Please contact Conference staff for more information, info@apavirginia.com

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Registration

 

How should I register if I am purchasing tickets for multiple people?

On our new registration page through Stova, you can register multiple attendees at once. 

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What happens if I need to cancel my registration?

Please contact APA Virginia immediately, info@apavirginia.com. Please note, you will be charged an administrative fee per the Cancellation Policy.

 

What is the Cancellation Policy?

Registration can be refunded in full, minus a $50 processing fee, if requested in writing by Friday, June 20, 2025. Registration can be refunded at 50% if requested in writing by Thursday, July 3, 2025.

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Can I transfer my registration to someone else?

Registration is transferable without penalty until July 15. Please contact APA Virginia staff directly to do so.

 

What is the last day to register for the conference?

​Tickets are available through the duration of the conference.

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Why am I asked for certain personal identifiers on my conference registration?

• APA Member ID - This verifies you are in good standing and are eligible for the the APA member rates

• Birthdate - Our receptions include alcohol and often we have attendees who are under the age of 21. We need to be able to verify those who are and are not of legal drinking age.

• Emergency Contact - We hope we don't have to use this information, but in case of an emergency we need to be able to contact someone on your behalf.

• A cell phone number for the attendee during the conference - Often attendees list their office phone as a phone contact in the registration process and when you are onsite there may be a time sensitive issue that we may need to contact you about immediately. Your cell phone is the best way to do that. 

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Can I register family members or other guests for mobile tours?

​The only people who can register for mobile tours are those who are fully registered for the conference. Mobile tours have limited capacity, so we are not able to open them to family and guests. We do encourage you to purchase guest tickets and bring them to the evening receptions and Awards Luncheon. 

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Can I register family members or other guests for evening receptions?

​You are welcome to register and bring guest/family members, but a ticket must be purchased. We encourage you to purchase them ahead of time, as the price does increase when they are purchased onsite at the conference. Also if purchasing for an attendee or family member under 21, please select the UNDER 21 TICKET.

All rates are listed on the Special Events page and Stova Registration page.

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What meals are included in my conference registration?

          More information coming soon!

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Payment

 

What are payment options?

You can pay online with a credit card or pay by check. If you would prefer to pay via ACH transfer, please contact conference staff at gillian@apavirginia.com. 

 

If paying by check, please contact conference staff at gillian@apavirginia.com. All checks should be made payable to, APA Virginia.

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Please indicate 2025 Annual Conference on the memo line.

 

All checks can be mailed to: 

APA Virginia 

Attn: 2025 Annual Conference  

PO Box 636

Richmond, Virginia 23218​

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Parking

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Is parking included in my conference registration?

         No. There is no parking pass included in your conference registration. 

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         If you are staying at the Renaissance Portsmouth-Waterfront Hotel or one of their properties they will                     provide you with parking instructions upon check-in that is included in your hotel stay.

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         If you are driving in please see parking options listed below.

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Hotel Address & Contact Information:

       Renaissance Portsmouth-Norfolk Waterfront Hotel

        425 Water St Portsmouth, VA 23704

        Hotel WEBSITE

On-Site Parking:

         Self park overnight: Free for conference attendees booking at Renaissance Portsmouth-Norfolk Waterfront          Hotel

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Additional Parking (for those not staying at the Renaissance Hotel):

         More information coming soon!

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Other Conference Questions

 

Will there be a virtual or hybrid conference option?

No, all sessions will be hosted in-person, only.

 

Will all sessions be certified for CM credits?

All sessions are being submitted for CM credits

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Any questions or inquiries can be directed to APA Virginia Staff

info@apavirginia.com

 

**Please check back as FAQ page may be updated