2020 CONFERENCE FAQ & TICKET POLICY

TICKET CANCELLATION & HOTEL POLICY

APA Virginia’s Cancellation Policy:

  • My conference registration is transferable in the tier that I originally purchased.

  • My registration can be refunded in full, minus a $50 processing fee, if requested in writing by Friday, August 24, 2020.

  • My registration can be refunded at 50% if requested in writing by Friday, September 4, 2020.

 

If I booked a hotel package with my registration through APA Virginia

APA Virginia’s Hotel Package Policy:

  • My package includes the cost of sleeping rooms at a reduced rate that covers hotel room & taxes.

  • When I check in I will put my own credit card on file with the hotel for incidentals, such as, but not limited to, room service or parking.

  • If I need to cancel my registration package it must be submitted in writing by August 28, 2020, if I have to cancel my registration post August 28, 2020, my conference registration can be refunded per the deadlines above, but sleeping rooms and tax will not be refunded.

2020 CONFERENCE FAQ

2020 Annual Conference Discounted Rate

 

What are the details of the discount?

For the 2020 APA Virginia Annual conference, if you are purchasing a ticket for just a conference registration (excluding a hotel room), the discount is 20% off a regular registration, based on pricing tiers at the 2019 annual conference in Hampton. If you are purchasing a ticket for a conference registration and hotel room package, the discount increases to 25% off a regular registration ticket, plus additional discount on sleeping room rates.

 

Why are hotel reservations included in the conference registration price?

The APA Virginia Board of Directors recognize that budgets may have shifted with the pandemic. This is an effort by the Board to make the conference more affordable and accessible to attendees.

 

The APA VIRGINIA Annual Conference will take place September 13-16, 2020 at the Richmond Marriott Downtown.

 

Tickets

 

Can I buy a ticket without the hotel included?

Of course. You are not required to buy the registration & hotel room package. To purchase a ticket, without the hotel included, choose the ticket that identifies the ticket tier you are purchasing (ie: APA Virginia Member) or 1-Day.  Please note, if you select one of the “conference registration only”options, you will be responsible for booking your own room, if you decide at a later date to add one. While rooms are available in the conference room block the rate is, 

  • $159 - Conference sleeping room rate

  • $144 – Per diem conference sleeping room rate

    • Book online: 

    • Link to book room

    • PLEASE NOTE: In order to receive the government per diem rate, a valid government ID is required at the time of check in.

 

What does the PER DIEM rate on the registration and hotel package mean?

Often recognized as “government rate.”  This is a rate set by the U.S. General Services Administration and is available to those who hold a public sector job and have a valid government ID to show.  When booking at the per diem rate, guests will be asked to show that ID at check-in.  Without an ID the hotel reserves the right to charge the guest the regular sleeping room rate.
 

What qualifies me for the New Professional registration rate?

If you qualify for the APA membership as a New Member - APA offers a reduced two-year introductory rate of dues for first-time members and students who have completed their studies within the past year.

  • All first-time members of APA, as well as students, residing in the United States, who recently completed their studies are eligible for New Member dues. Offer excludes individuals outside the United States.

 

What is the difference between the early bird and the discounted ticket rate?

Early bird rate is just that, a reduced early bird ticket price. Once the early bird registration rate has ended, on July 31, the regular discounted rate will go into effect. There is a 20% overall discount on the full conference registration tickets and a 25% discount on the tickets that include a hotel room. Discounts are based on a typical registration rate from past conferences.

 

There are multiple ticket options! Which one should I choose?

●  If you are attending the FULL conference and DO NOT need a hotel room choose only the ticket that identifies your registration tier, i.e.: APA VIRGINIA MEMBER, PLANNING COMMISSIONER, STUDENT, etc.

●  If you are attending only one (1) day of the conference, please choose the 1-DAY ticket and select the day you plan to attend in your registration form.

●  If you are attending the FULL conference AND need a hotel room, please choose the tiered ticket with the amount of room nights you need. (i.e., Member - 3 nights or Member -2 nights)

 

What date does early bird ticket pricing end?

Early bird ticket pricing ends on July 31, 2020 at midnight.

 

Registration

 

How should I register if I am purchasing tickets for multiple people?

Please register each person individually and choose MANUAL PAYMENT at checkout. Please contact APA Virginia staff for an invoice for the total of tickets purchased at admin@apavirginia.com. Please indicate the first and last names of each person you registered in your email.

 

What happens if I need to cancel my registration?

Please contact APA Virginia immediately, admin@apavirginia.com

 

Cancellation policy:

  • My conference registration is transferable in the tier that I originally purchased

  • My registration can be refunded in full, minus a $50 processing fee, if requested in writing by Friday, August 14, 2020

  • My registration can be refunded at 50% if requested in writing by Friday, September 4.


 

If I booked a hotel package with my registration through APA Virginia:

  • My package includes the cost of sleeping rooms at a reduced rate that covers hotel room & taxes

  • When I check in I will put my own credit card on file with the hotel for incidentals, such as, but not limited to, room service or parking

  • If I need to cancel my registration package it must be submitted in writing by August 14, 2020, if I have to cancel my registration post August 14, my conference registration can be refunded per the deadlines above, but sleeping rooms and tax will not be refunded.

 

APA Virginia acknowledges that if a state of emergency or stay at home order is enacted by the Governor of Virginia and the conference can not be held all registrations & packages will be returned in full.

 

What happens if I cancel my registration after the accepted date?

See above policy and dates

 

Can I transfer my registration to someone else?

Registration is transferable if the registration remains at the same tier as when it was purchased.

 

What is the last day to register for the conference?

  • Early Bird Rate ends: July 31 at midnight

  • Regular rate is available through the start of the conference and can be purchased on site.

 

Payment

I don’t have a PayPal account, how do I pay?

You do not need a PayPal account to process a credit/debit card payment. Please choose the pay with credit card option below the PayPal login information.

 

 

 

 

 

 

 

 

Do you accept payments by check?

We certainly do. Please choose manual payment at checkout. All checks should be made out to APA Virginia. Please indicate Annual Conference Registration in the memo line. All checks can be mailed to APA Virginia, Attn: 2020 Annual Conference, 24 East Cary Street, Suite 100, Richmond, VA 23219.

 

Hotel

What if I want to stay only one (1) night at the hotel?

Our registration packages only apply if you stay two or more nights.  If you

want to stay only one night purchase your conference registration as usual and

book your hotel through the APA Virginia room block at the Marriott Downtown

Richmond

  • Room block rates as available

    • $159 - Conference sleeping room rate

    • $144 – Per diem conference sleeping room rate

      • Book online: 

      • Booking Link

      • PLEASE NOTE: In order to receive the government per diem rate, a valid government ID is required at the time of check in. 

 

What does the PER DIEM rate on the registration and hotel package mean?

Often recognized as “government rate.”  This is a rate set by the U.S. General Services Administration and is available to those who hold a public sector job and have a valid government ID to show.  When booking at the per diem rate, guests will be asked to show that ID at check-in.  Without an ID the hotel reserves the right to charge the guest the regular sleeping room rate.

 

What if I want to stay four (4) nights or more at the hotel?

The registration packages only offer two and three night stays, should you need an additional night(s) please contact APA Virginia directly and they will add the additional night to your registration.

 

If I book my hotel room as a registration package will I need a personal credit card when I check-in at the hotel?

Yes. Even if you book your hotel through us, you will still need to put a credit card down when you arrive at the hotel for incidentals.

 

What are my options for parking?

More information about parking can be found on the Marriott’s website, https://www.marriott.com/hotels/maps/travel/ricdt-richmond-marriott/

  • Off-site parking, fee: 4 USD hourly, 29 USD daily

https://cityparkingonline.com/item/lot-67-623-e-broad-st/

  • On-site parking, fee: 4 USD hourly, 29 USD daily

  • Valet parking, fee: 29 USD daily

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