CONFERENCE FAQ & Cancellation Policy

Parking at Caesars?

There is ample free parking available at Caesars for guests AND visitors. If you are under the age of 21 or do not wish to walk through the Casino floor at the hotel, park in the main front, flat lot. If you park in the deck, you will need to walk through the gaming area to access the hotel.

Public Transportation in Danville

View Danville's route schedule information.

While at Caesars

As a courtesy note, smoking is permitted on the casino floor at the hotel. While this is limited to the casino area, there may occasionally be a light smoke scent in some nearby spaces. Guest rooms are located separately and are not affected.

How do I go on the mobile tours?

To participate in the mobile tours you must first purchase a ticket through registration. The mobile tours will take place on throughout the conference program. Pricing is is also listed on the registration page.

What qualifies me for the New Professional rate?

This is an individual in the planning profession 2 years or less and is registered with APA as a New Planning Professional. You will be asked to provide you APA member number. Pricing is listed at registration.

What qualifies me for the Student rate?

By registering for this rate, you are certifying that you are currently enrolled full-time in an undergraduate or post-graduate program or graduated in June 2026. You must also be registered with APA as a student. This is free to do and available to any college student. You will be asked to provide you APA member number.

What qualifies me for the Planning Commissioner rate?

You are currently a Planning Commissioner. You will be asked to identify the locality during registration.

What qualifies me for the Speaker rate?

This rate is available to those individuals who are presenters in one of the conference sessions. If you are a speaker and only attend your session during the conference, you do not have to pay but must still register. Please contact Conference staff for more information, gillian@apavirginia.com

How should I register if I am purchasing tickets for multiple people?

On our new registration page through Stova, you can register multiple attendees at once.

What happens if I need to cancel my registration?

Please contact APA Virginia immediately, info@apavirginia.com. Please note, you will be charged an administrative fee per the Cancellation Policy.

What is the last day to register for the conference?

Tickets are available through the duration of the conference.

Why am I asked for certain personal identifiers on my conference registration?

APA Member ID - This verifies you are in good standing and are eligible for the the APA member rates
Birthdate - Our receptions include alcohol and often we have attendees who are under the age of 21. We need to be able to verify those who are and are not of legal drinking age.
Emergency Contact - We hope we don't have to use this information, but in case of an emergency we need to be able to contact someone on your behalf.
A cell phone number for the attendee during the conference - Often attendees list their office phone as a phone contact in the registration process and when you are onsite there may be a time sensitive issue that we may need to contact you about immediately. Your cell phone is the best way to do that.

Can I register family members or other guests for mobile tours?

The only people who can register for mobile tours are those who are fully registered for the conference. Mobile tours have limited capacity, so we are not able to open them to family and guests. We do encourage you to purchase guest tickets and bring them to the evening receptions and Awards Luncheon.

Can I register family members or other guests for evening receptions?

You are welcome to register and bring guest/family members, but a ticket must be purchased. We encourage you to purchase them ahead of time, as the price may increase when they are purchased onsite at the conference.

Will there be a virtual or hybrid conference option?

No, all sessions will be hosted in-person, only.

Will all sessions be certified for CM credits?

All sessions are being submitted for CM credits

Cancellation Policy

Cancellation & Transfer Policies

Conference Registration Transfer & Cancellation

Registration can be refunded in full, minus a $50 processing fee, if requested in writing by Friday, June 19, 2026.

Registration can be refunded at 50% if requested in writing by Friday, July 3, 2026.

Transfer Policy

Conference registration is fully transferable until Wednesday, July 15, 2026.

Mobile Tour Transfer & Cancellation Policy

Mobile tour tickets are non-refundable after July 15, 2026.

Ticket transfers to another registered attendee are permitted through July 22, 2026.

Please note, due to the nature of the mobile tour, Full Throttle Planning: A Tour of Virginia International Raceway (Monday), the registration fee is non-refundable. It can be transferred to a registered attendee if requested in writing by July 22.

All cancellation and transfer requests must be submitted in writing. All requests must be emailed to info@apavirginia.com.